Over the holidays, we hosted 12 people in our home – five members of our own family, and the rest, beloved extended family. This wasn’t our first time hosting, but after a few gos (and benefitting from experiencing the hospitality of other, more experienced hosts ourselves), it felt like our smoothest and most successful stay yet. I took notes throughout our time together, and would love to share a few tips while they’re still fresh!
1. Clear surfaces.
Before guests arrived, I moved through the house and cleared off every surface I could – counters, benches, side tables, coffee tables, desks. Your house is about to get a lot more chaotic, with not only many more bodies but their attendant cups/bags/chargers/water bottles/books. Creating space in advance not only gives those items a place to land, it helps to keep your home visually calm (which for me, helps with mental calm!).
2. Plan every meal.
And I mean EVERY meal. In previous years of hosting, I’d always plan out a menu, but I’d often purposefully leave gaps. Oh, I’d think, we’ll probably have leftovers then, or maybe we’ll go out for that meal. Reader, there were never leftovers. Reader, it took an hour for us to decide by committee whether we wanted to go out or get takeout, and what kind of food we were in the mood for.
This time, I made a plan for every single meal. I planned whether we would get takeout or whether we’d eat at a restaurant. I planned something for every breakfast. I planned for every lunch. With large groups, I’ve found that a laidback meal plan is not generous or community-spirited, it’s a firestorm of frustration and hangry kids waiting to happen.
Of course, we could and did veer from the plan throughout the week, but always being prepared with a Plan A was key to keeping everyone fed and happy.
3. Don’t forget the fun.
Speaking of meal plans: don’t forget that as the host (especially if it’s a holiday week!), you’re assuming the role of head magic-maker, at least on the food front. You know all those special little touches that delight you as a guest at your parents’ or friends’ home? It’s your turn! I’m thinking things like a festive cocktail with dinner, a mini charcuterie board in the afternoon, fun breakfasts, the traditional dessert that’s a part of every family Christmas, a post-present-opening pan of sliders, or an afternoon snack of hot pretzels.
This is not to say that all the fun or food needs to literally be created by you, but the shopping list might. Otherwise, you might be dooming yourself to a last-minute grocery store run :)
4. Buy more fruit than you think you need.
Speaking of grocery store runs: this tip just as easily could have been “buy more of everything than you think you need,” but I find fruit goes particularly fast. Costco is my favorite place to buy grapes, berries, bananas, clementines, and the like so I don’t have to feel miserly as I dole out fruit to kids at breakfast.
5. Get on the same page as your spouse about helper tasks.
I am fully owning that this might be a niche piece of advice for my own marriage – or perhaps it’s more universal. You tell me :)
John and I sometimes differ on how much help we want or need from our guests, especially when the guests are family members. What feels natural to me is a model where guests pitch in with almost everything. I’ve seen bonds strengthened over a sink full of suds and I know my family gets antsy if they feel like they’re sitting around when others are “working.” John, desiring to allow our guests to relax and to keep a sense of normalcy in the way things are run around the house, prefers that we do the bulk of household tasks as they come up.
Here’s what’s helped us moved past this clash: brainstorming in advance what jobs we both feel great about guests taking on AND which jobs we want to keep in our control. For example, my Dad took on the job of breaking down cardboard boxes and carting them to the recycling – so helpful! Or maybe there’s a family member who’s happy to make last-minute runs to the store. Maybe someone loves folding laundry and you don’t have strong feelings about how laundry is folded. But maybe you do have strong feelings about how the dishwasher is loaded :)
6. Plan for auxiliary trash and recycling…
Speaking of cardboard boxes (see how these are all connected? :)): 12 people will generally create a lot of trash and recycling, especially if you’re hosting your group over the holidays (think: gift packaging, wrapping paper, shipping boxes, bottles of fun beverages, etc.). To make matters worse, your regular trash and recycling pick-up might be delayed because of the holidays.
Before you get to the point where you’re surrounded by overflowing garbage cans and are blindly chucking cardboard boxes into your garage because the recycling’s full (ask me how I know), reserve a large cardboard box or two to serve as overflow trash and recycling receptacles. It will keep things SO much more organized.
7. …and secondary food storage.
This might not be needed if you have a large pantry, a garage refrigerator, or a chest freezer. We have none of those things, so we had to get a bit more creative to store the large amounts of food needed to feed 12 people three meals a day for several days.
Happily (though slightly embarrassingly), we still had a wire shelf on our porch that was removed during our kitchen refresh. Because of the low temperatures, we were able to store not only boxed and bagged goods on it, but even items that should have been in our refrigerator. If outside temperatures hadn’t cooperated, I would have conscripted our cooler.
Obviously, it’s most important to make sure your food stays at a safe temperature (you know John was on top of that!), but you will likely find it difficult to store enough food for several days in a single refrigerator/freezer. We definitely did.
Cousins to read with! Annie’s favorite part of houseguests!
8. Run a load of laundry every night.
I learned this one from watching my sister-in-law! Some of you may normally be one-load-a-day people, but we are not – we tend to do a few loads once a week. However, I’ve found it very helpful to run a small load every night when we have a large group of guests. That way, anyone can throw an item of clothing in that may have gotten stained during the day, and a fresh tablecloth and napkins are always at the ready. Speaking of which…
9. Use tablecloths (and make sure you have two).
One of my least favorite household chores is wiping down the table after meals, using a tablecloth makes it bearable. Our collection is nothing fancy – they’re mostly from Target or Amazon (like these pretty ones!) – but clean-up becomes super easy when you can simply scoop up the cloth and all the crumbs, give it a good shake outside, then pop it in the washing machine. Same for cloth napkins. Instead of trying to remember whose whose, just toss them in your daily load.
10. Hug your robot vacuum.
Our robot vacuum is a treasured member of the fam on an ordinary day, but with a big group of houseguests, it’s such a comfort knowing that the floors will be wiped clean overnight with minimal effort on our part. We still often have to do a mid-day sweep, but our little one-robot cleaning crew definitely lightens the load.
11. Institute the five-minute clean-up.
Our 12 guests included several children, all of whom greatly enjoyed playing with each other and seemingly every toy we own (often at the same time). I did my best to embrace this, but also regularly called for “5-minute clean-ups.” We’d do these before meals, before quiet time, before bedtime, before leaving the house – whenever it felt needed. With many hands pitching in, we usually had the play space back to baseline before the timer even dinged.
12. Edit your toy selection.
One thing that made 5-minute clean-ups easier was a thoughtful edit of our toys before guests arrived. If there are toys with tons of little pieces you don’t want to manage, toys that you know will cause squabbling, or toys that generally encourage rowdiness, consider moving them to a closet, the attic, or a playroom away from the main gathering spaces. For example, we kept our MagnaTiles in the main room, but I put the LEGO bin in the attic as well as a ride-on toy that usually lives downstairs.
13. Get outside every day.
This one doesn’t need much explanation, but it’s so important! A quick walk around the block or a longer hike refreshes everyone, burns off some energy, and is a nice chance to mix and match the group. Even though it was brisk, we’d bundle up for a quick spin around our neighborhood most nights after dinner, and tried to get outside at least one other time during the day, too.
No matter the size of your home or the makeup of your houseguests, hosting a large group is a big undertaking. I’ve found that the more preparation I do in advance, the easier it is to relax and enjoy my loved ones while I’m with them. I hope this post can help you do just that!
Of course, there are many more tips I could add (and I hope you’ll add your best nuggets in the comments!), but these were a few of the more obscure tidbits that really made a difference for us in the thick of things. Tuck this post away for when your next group is coming to town! :)
For me, one of the delights of getting older is having the opportunity to model what a loving, generous, thoughtful grown-up life can look like to the kids and teens around me. Obviously, it must be said that I DO NOT do this perfectly, not even a little bit – but it is something I think about often. What messages am I sending to the younger people around me about what it means to be a grown-up? From looking at me, will they think it’s fun? A privilege? Something to look forward to? Or will they think it looks like a drag, something to be delayed as long as people?
And how about marriage? What will they think about marriage from watching and listening to me? Will they think it’s something that holds me back? That exasperates me? That erases me? Or will they sense it’s something that delights me, nourishes me, and challenges me to be the best version of myself?
In addition to my children, some of the people I am most aware of having the opportunity to influence are our babysitters. I think about it so much! At a time in their lives when, psychologically, they’re pulling away from their parents and looking more to their peers and social media, how interesting is it that they can come into our home environment – a somewhat neutral space – and (hopefully!) see the beauty and allure of something beyond high school or college life, or the shiny facade of social media. In the smallest of ways, I hope being welcomed into our lives expands their perspective of what matters in the big picture, and maybe gives them something to look forward to when school or their social life feels hard. (Or even when it feels like the opposite – like high school is the MOST FUN they’ll ever have in their life, and everything else will be downhill from there).
Or maybe they’ve literally never had these thoughts once, ha! But I suspect they have, because I remember having them when I was their age. In high school, I had teachers and other mentors who sparked my interest in grown-up life and inspired the direction I wanted to grow, and I am SO grateful for that.
All this as long-winded intro to sharing these “boxes of sunshine” that we sent to our two babysitters who started college this fall. June and I cruised the aisles of Target to select goodies for them; everything fit surprisingly neatly into fig bar boxes from Costco :) A little yellow tissue paper and curly ribbon brought everything together! Here’s what we included in our college care packages:
Scarecrow Crunch trail mix (one gal said this was her favorite item in the box and it really does look delicious)
And a note from me, a letter from June, and a drawing from Shep. Of course, it must be said you could literally put any one of these items and a heartfelt note in a mailer and ship it off to an 18-year-old and it would bring a smile to their face, but we had fun putting these together.
I would love to hear if you ever think about the messages you’re sending to the younger ones around you! If you do, what’s the message you hope you convey?
There is one detail about our family life that tells you pretty much everything you need to know about John as a father and, really, as a person, and here it is: when our kids cry out in the middle of the night, they call for Daddy.
I know this is unusual, because every time it comes up in conversation the other person is staggered. Moms are simply the default middle-of-the-night parent, it seems. And this makes sense, to a certain extent: if you’re breastfeeding, you are the one that’s needed in the middle of the night. And then, as with many other patterns, it simply… continues.
That’s not what happened in our family. It turns out I am a very deep sleeper, and so when June was born, I would sometimes sleep through her baby cries (even though she was in the same room as us). John, though, would hear her. He would go to her in her bassinet, change her diaper by the dim light of the cracked bathroom door, re-swaddle her, and then deliver her to me to nurse. Every night, often multiple times a night, without fail.
Maybe it’s that imprint of him coming to each tiny baby’s aid from their earliest days, or maybe it’s the relentless gentleness, attention, and care he’s paid them every day since. For whatever reason, when it’s dark and our children are scared, or cry themselves awake from coughing, or vomit into their favorite stuffies and blankets, or bolt upright in bed, suddenly desperate for a sip of water, Daddy is the one they call for. They know he will always come, and they know he will always take care of them. He’ll turn on the nightlight, he’ll bring them water, he’ll change the sheets and pajamas and find new stuffies and tuck them back in. All, many times, without Mama even knowing anything is happening.
One day, our children will realize how extraordinary their father is, and how lucky they are to have him: a Daddy who loves deeply, and sacrifices deeply – a Daddy who loves them so deeply he’d never call it a sacrifice. But I know this now, and this weekend I’ll honor him and all of the other extraordinary dads loving and sacrificing quietly, gently, day in and day out. Happy Father’s Day. xo
I’m not telling you anything new when I say that making time for friends – let alone making new ones – takes effort as an adult. Without some of the built-in opportunities for togetherness we enjoy when we’re younger, plus all of the time-consuming responsibilities of being an adult, making and keeping plans with the people I care about can feel like a part-time job.
And that’s just the logistics! If you’re an introvert like me, there can be a whole other level of fatigue from the vulnerability of putting yourself out there over and over again. Despite this, I’m always a bit shocked when I look around and realize (with much gratitude!) that I actually do have thriving friendships in my life. And one thing has been a game changer: systematizing them. Incredibly unromantic, incredibly helpful :)
Basically, I realized that my most consistent friendships – in many cases, the ones that feel the closest – have an automatic cadence. We’ve figured out the best and easiest way to spend time together and now we replicate it over and over. Here’s what that looks like for me, and how you might try this in your life if it sounds like something you need…
1. Name the friendships that matter most in this season. Get out a piece of paper and literally write down all of the friendships in your life right now – close by and far away, old and new, couple friends and college friends and church friends and mom friends and work friends and neighborhood friends and parents-of-your-kid’s-friends friends. Mark the ones you’d most like to nurture in this season of life.
2. For each priority relationship, brainstorm the best way to enjoy each other’s company. In some cases, this might simply be naming something that’s already in place. If not, maybe you can build off a rhythm that already exists, or replicate something you’ve enjoyed in the past. (An important point: the goal is not necessarily to have more social engagements, though that may end up happening. The goal is to make it easier to see the people who matter most.)
Another small aside: do you ever struggle with feeling like you’re the one who always extends the invitation? Does that feel unfair? Even though it is factually not true in my case (and probably not in yours!), the perception can leave me feeling vulnerable and resentful.
In recent years, though, I’ve successfully turned this feeling on its head. I GET to choose the activities that sound fun to me and work with my season of life! I GET to be the one to delight my friends! Instead of waiting for other people to ask, I can extend the invite with joy in my own time.
3. Implement the routine and make it sticky. No need to call up each friend and have a formal conversation, but if you’re suggesting a new rhythm, it might be helpful to broach the subject directly (“what do you think about meeting up for a walk on Thursday mornings?”). Once you’ve agreed to a rhythm (with the understanding that you can always adjust as life requires!), find a way to automate the planning. Usually, this looks like choosing a standing date (the first Friday of the month, every Monday morning) or putting the next date on the calendar before you part ways.
Of course, it goes without saying that even if you have a way you usually spend time with someone, that doesn’t mean you can’t ever do anything different. Of course you can! This is just an easy way to remove the burden of feeling like you need to reinvent the wheel every time you want to hang with a friend.
My friendships in adulthood have evolved alongside my life stage. They looked one way when we were engaged and newly married, another when we had just one baby, and now another when we have multiple school-age kids. Here are a few of the current friendship rhythms that are giving me life:
— Articles Club, of course! We meet on a certain day each month, and our gathering for discussion and dinner is a delightful way to spend time with ten wonderful friends. Several years in, we all know to keep “our” Tuesday evening clear on the calendar.
— Many of you may remember that I worked with Kristin and Lisa for several years at Southern Weddings. Lisa and I literally sat next to each other five days a week, so we didn’t really need an excuse to spend time together outside of work. When SW retired, though, we went several years only seeing each other sporadically. Then, a few months into the pandemic, we cautiously met up on Lisa’s porch for Prosecco and snacks after kiddo bedtime one evening. We set a date to meet up the next month before we left, and I don’t think we’ve missed a month in the last year and a half.
— Our annual camping trip with the Rays is a guaranteed weekend of late-night fireside chats and kiddo bonding.
— Making Fridays even sweeter: we do preschool pick-up at the same time as two other dear families, walk to a nearby bakery together for after-dinner treats, and let the kids run around while the grown-ups swap work-week updates and weekend plans for an hour.
— New babies have us a little out of our routine, but a neighborhood friend and I were in a great rhythm of early-morning walks every other week or so.
— Pandemic notwithstanding, I stumbled into a pattern of hosting a larger party once a year for my best gals (like the garden party or book swap party). This is a great catchall opportunity to be with those friends I might not see on a regular basis and a fun chance to flex my party-planning-loving heart! Fingers crossed I can make the potluck party I’ve been dreaming up for two years happen this spring…
There are more examples I could give, and more rhythms I have ideas for but have yet to implement, but I hope this gives you something to consider as you think through your own friendships! Like many of the best ideas, this is a very simple concept – but one that has paid dividends in my life in recent years.
If you have a friendship rhythm that’s working for you, I’d love to hear about it!
