When I hosted my first book swap in 2019, it was such fun that we vowed to make it an annual thing, or at most an every-other-year affair. Well… you know what happened next. But here we are, four years later, living our best readerly lives at a book swap once again, and it was a delight. In case it might inspire some of you to host a swap of your own, I’d love to share some photos and details from this weekend. (And if you’re just here to vicariously enjoy our readerly shenanigans, that’s a-ok, too.)
This time around, my beautiful friend Bethany agreed to be my co-host. She’s an avid reader, a wonderful cook, and an even better friend – plus, she has an inviting home with many large surfaces on which to display books (so you can see why she was a slam-dunk pick).
One Paperless Post invitation later, our guests were a mixture of Articles Club gals, preschool mom pals, and neighborhood buddies, plus a smattering of book-loving friends from other corners of our respective lives. It can feel a little nerve-wracking to bring together different groups of friends, but books are the great uniter, aren’t they? We invited 24 guests and had about 16 attend with summer travel and a few last-minute sick kiddos.
Food for a book swap brunch
We opted to host this year’s book swap in the morning – 10am – and so we kicked off the party by piling plates high with brunch food: two kinds of quiche; mini white chocolate baguettes from a local bakery; a mini pancake platter with nutella, soft butter, and syrup; smoked salmon sliders; and a monochromatic fruit salad inspired by a long-ago Cup of Jo post. (I’ve been holding on to that inspiration for 8 years! It finally had its day in the sun!)
We also served sparkling water, mimosas and bellinis, and coffee.
Book swap activities
Most guests brought their plates out to the sun porch and patio where we had scattered two literary quizzes for a little fun. The first listed groupings of characters and challenged guests to supply the book titles; the second required matching literary quotes to their books. Turns out both were quite challenging, ha! You can download them here for your own book swap, if you’d like: Literary Quote Quiz and Literary Character Quiz.
We also had little stickers with “ask me about…” written on them at the door. In lieu of their name, guests could write in the name of a book they love to discuss. We were hoping this might spark conversation, and it did!
How our book swap worked
While some people style their book swap like a Yankee Swap, my goal in hosting was to clear out my shelves, pass on well-loved books, and get several new books in return. Because of this, we allowed gals to bring up to 10 books to swap that they already owned. (One book was totally fine, too! I’d say most people brought about 3-5.)
Any kind of book was welcome – fiction, nonfiction, memoir, cookbook, coffee table book, and even kids’ books this time around. The only requirement was that they had to be GOOD! We asked guests to write a little sticky note with what they loved about each book and stick it on the cover.
Upon arrival, we asked each gal to “shelve” her selections – we had designated areas for fiction, nonfiction, children’s books, and “everything else.” This was a great way to break the ice, give people something to do right away, and get everyone moving around the room.
The actual swap happened at the very end – after much browsing, guests took home as many books as they contributed. If there were any leftover (which there were!) after the initial round of picks, they were open to all.
Bookish decor and favors
Bethany’s home is very lovely, and just a few bookish details made it shine for our book swap: a watercolor book garland cut from a calendar and teeny little watercolor books scattered as confetti throughout the downstairs. Bethany also supplied flowers from her garden – what a treat!
As a last fun detail, we gifted everyone an illustrated bookmark as they headed out. I considered making our own design, but what a delight it is to support other creative women doing what they do best.
And there you have it! Book Swap 2.0 was just as good as the first time around, and I intend for it not to be the last.
Remember in December when we talked about my two marvelous friends and their done-for-you holiday magic? Persnickety Gifts sources stocking stuffers, Easter baskets, birthday gifts, and more so that you can celebrate as a family with ease. If you love the idea of shopping small, curating thoughtful gifts, and creating everyday magic for your littles, but don’t have the patience, know-how, bandwidth, and/or desire to make it happen, this is for you!
Just like their stockings, their done-for-you Easter baskets couldn’t be easier: you choose your child’s age and gender on their website, and they send you a neatly-packaged bundle of goodies ready to tuck into their basket. No paying shipping from 15 retailers or breaking down 15 boxes – just handpicked delights from small and lovable businesses. (And no weird surprises, either – you can see everything that will be included right in the listing!)
So fun, yes? And lucky for us, Persnickety was kind enough to let me give away one done-for-you basket bundle! Just leave a comment here with which basket bundle you’d choose (age + gender – though of course they’re just suggestions – you know your kids best!). Consider following Persnickety on Instagram or signing up for their newsletter for a little holiday magic throughout the year, if you’d like.
I’ll choose a winner on Wednesday! (Updated to add: Congratulations to our winner, Carolyn!)
In addition to inviting me to host a giveaway, my pals were kind enough to send me a few items from their add-on collection. And friends, don’t sleep on this under-the-radar part of their business! It’s perfect for someone like me – who enjoys collecting things throughout the year and likes to include basics like shoes and pajamas, but loves the opportunity to round out what I’ve collected with fun items from small businesses (again without paying shipping multiple times or breaking down boxes).
Here’s what each of our kids will be getting in their Easter baskets this year, including goodies from Persnickety Gifts:
Over the holidays, we hosted 12 people in our home – five members of our own family, and the rest, beloved extended family. This wasn’t our first time hosting, but after a few gos (and benefitting from experiencing the hospitality of other, more experienced hosts ourselves), it felt like our smoothest and most successful stay yet. I took notes throughout our time together, and would love to share a few tips while they’re still fresh!
1. Clear surfaces.
Before guests arrived, I moved through the house and cleared off every surface I could – counters, benches, side tables, coffee tables, desks. Your house is about to get a lot more chaotic, with not only many more bodies but their attendant cups/bags/chargers/water bottles/books. Creating space in advance not only gives those items a place to land, it helps to keep your home visually calm (which for me, helps with mental calm!).
2. Plan every meal.
And I mean EVERY meal. In previous years of hosting, I’d always plan out a menu, but I’d often purposefully leave gaps. Oh, I’d think, we’ll probably have leftovers then, or maybe we’ll go out for that meal. Reader, there were never leftovers. Reader, it took an hour for us to decide by committee whether we wanted to go out or get takeout, and what kind of food we were in the mood for.
This time, I made a plan for every single meal. I planned whether we would get takeout or whether we’d eat at a restaurant. I planned something for every breakfast. I planned for every lunch. With large groups, I’ve found that a laidback meal plan is not generous or community-spirited, it’s a firestorm of frustration and hangry kids waiting to happen.
Of course, we could and did veer from the plan throughout the week, but always being prepared with a Plan A was key to keeping everyone fed and happy.
3. Don’t forget the fun.
Speaking of meal plans: don’t forget that as the host (especially if it’s a holiday week!), you’re assuming the role of head magic-maker, at least on the food front. You know all those special little touches that delight you as a guest at your parents’ or friends’ home? It’s your turn! I’m thinking things like a festive cocktail with dinner, a mini charcuterie board in the afternoon, fun breakfasts, the traditional dessert that’s a part of every family Christmas, a post-present-opening pan of sliders, or an afternoon snack of hot pretzels.
This is not to say that all the fun or food needs to literally be created by you, but the shopping list might. Otherwise, you might be dooming yourself to a last-minute grocery store run :)
4. Buy more fruit than you think you need.
Speaking of grocery store runs: this tip just as easily could have been “buy more of everything than you think you need,” but I find fruit goes particularly fast. Costco is my favorite place to buy grapes, berries, bananas, clementines, and the like so I don’t have to feel miserly as I dole out fruit to kids at breakfast.
5. Get on the same page as your spouse about helper tasks.
I am fully owning that this might be a niche piece of advice for my own marriage – or perhaps it’s more universal. You tell me :)
John and I sometimes differ on how much help we want or need from our guests, especially when the guests are family members. What feels natural to me is a model where guests pitch in with almost everything. I’ve seen bonds strengthened over a sink full of suds and I know my family gets antsy if they feel like they’re sitting around when others are “working.” John, desiring to allow our guests to relax and to keep a sense of normalcy in the way things are run around the house, prefers that we do the bulk of household tasks as they come up.
Here’s what’s helped us moved past this clash: brainstorming in advance what jobs we both feel great about guests taking on AND which jobs we want to keep in our control. For example, my Dad took on the job of breaking down cardboard boxes and carting them to the recycling – so helpful! Or maybe there’s a family member who’s happy to make last-minute runs to the store. Maybe someone loves folding laundry and you don’t have strong feelings about how laundry is folded. But maybe you do have strong feelings about how the dishwasher is loaded :)
6. Plan for auxiliary trash and recycling…
Speaking of cardboard boxes (see how these are all connected? :)): 12 people will generally create a lot of trash and recycling, especially if you’re hosting your group over the holidays (think: gift packaging, wrapping paper, shipping boxes, bottles of fun beverages, etc.). To make matters worse, your regular trash and recycling pick-up might be delayed because of the holidays.
Before you get to the point where you’re surrounded by overflowing garbage cans and are blindly chucking cardboard boxes into your garage because the recycling’s full (ask me how I know), reserve a large cardboard box or two to serve as overflow trash and recycling receptacles. It will keep things SO much more organized.
7. …and secondary food storage.
This might not be needed if you have a large pantry, a garage refrigerator, or a chest freezer. We have none of those things, so we had to get a bit more creative to store the large amounts of food needed to feed 12 people three meals a day for several days.
Happily (though slightly embarrassingly), we still had a wire shelf on our porch that was removed during our kitchen refresh. Because of the low temperatures, we were able to store not only boxed and bagged goods on it, but even items that should have been in our refrigerator. If outside temperatures hadn’t cooperated, I would have conscripted our cooler.
Obviously, it’s most important to make sure your food stays at a safe temperature (you know John was on top of that!), but you will likely find it difficult to store enough food for several days in a single refrigerator/freezer. We definitely did.
Cousins to read with! Annie’s favorite part of houseguests!
8. Run a load of laundry every night.
I learned this one from watching my sister-in-law! Some of you may normally be one-load-a-day people, but we are not – we tend to do a few loads once a week. However, I’ve found it very helpful to run a small load every night when we have a large group of guests. That way, anyone can throw an item of clothing in that may have gotten stained during the day, and a fresh tablecloth and napkins are always at the ready. Speaking of which…
9. Use tablecloths (and make sure you have two).
One of my least favorite household chores is wiping down the table after meals, using a tablecloth makes it bearable. Our collection is nothing fancy – they’re mostly from Target or Amazon (like these pretty ones!) – but clean-up becomes super easy when you can simply scoop up the cloth and all the crumbs, give it a good shake outside, then pop it in the washing machine. Same for cloth napkins. Instead of trying to remember whose whose, just toss them in your daily load.
10. Hug your robot vacuum.
Our robot vacuum is a treasured member of the fam on an ordinary day, but with a big group of houseguests, it’s such a comfort knowing that the floors will be wiped clean overnight with minimal effort on our part. We still often have to do a mid-day sweep, but our little one-robot cleaning crew definitely lightens the load.
11. Institute the five-minute clean-up.
Our 12 guests included several children, all of whom greatly enjoyed playing with each other and seemingly every toy we own (often at the same time). I did my best to embrace this, but also regularly called for “5-minute clean-ups.” We’d do these before meals, before quiet time, before bedtime, before leaving the house – whenever it felt needed. With many hands pitching in, we usually had the play space back to baseline before the timer even dinged.
12. Edit your toy selection.
One thing that made 5-minute clean-ups easier was a thoughtful edit of our toys before guests arrived. If there are toys with tons of little pieces you don’t want to manage, toys that you know will cause squabbling, or toys that generally encourage rowdiness, consider moving them to a closet, the attic, or a playroom away from the main gathering spaces. For example, we kept our MagnaTiles in the main room, but I put the LEGO bin in the attic as well as a ride-on toy that usually lives downstairs.
13. Get outside every day.
This one doesn’t need much explanation, but it’s so important! A quick walk around the block or a longer hike refreshes everyone, burns off some energy, and is a nice chance to mix and match the group. Even though it was brisk, we’d bundle up for a quick spin around our neighborhood most nights after dinner, and tried to get outside at least one other time during the day, too.
No matter the size of your home or the makeup of your houseguests, hosting a large group is a big undertaking. I’ve found that the more preparation I do in advance, the easier it is to relax and enjoy my loved ones while I’m with them. I hope this post can help you do just that!
Of course, there are many more tips I could add (and I hope you’ll add your best nuggets in the comments!), but these were a few of the more obscure tidbits that really made a difference for us in the thick of things. Tuck this post away for when your next group is coming to town! :)
Merry Christmas and happy holidays, friends! I wanted to pop in and share our Christmas card before the big day passes us by. As always, we chose a design from Minted, though this is the first year in 9 years (!) that they were not a gift! The PR gal I’ve always worked with has moved on, and I didn’t have it in me to complete the rigamarole (posting, custom codes, stories, reels!) they ask influencers to do these days :) Regardless, I never considered a card from another option – the quality is beautiful and the designs are perfect. Here’s what we chose this year!
I’ll confess that I felt a bit scattered when sending our card to print, and didn’t include the names and ages of our children, the year, a piece of scripture, or a few additional photos on the back as I usually do – yeesh. Of course, names and ages are on our accompanying newsletter, but I like to have them on the card, too, in case they get separated in posterity.
This year, we opted to use the photo we snapped on Easter in our backyard in lieu of a photo session. It was an expensive year (ahem, kitchen, I’m looking at you), and it just seemed to make sense to go with a beautiful photo we already had!
And then, of course, we tucked a copy of our 2022 newsletter into each envelope:
I am seriously considering moving to an old-school narrative newsletter on folded, white 8.5×11 printer paper next year. Thoughts?! Would you find it weird if you got one in the mail? These types of missives used to be ubiquitous in the cards my family received growing up, and I loved reading them. And I’d be following in a proud family tradition :)
Wishing everyone celebrating a wonderful, restful, joyful weekend! I’ll see you back here next week for my Best of 2022 and 2022 Year in Review posts.
