On the cusp of summer travel season, I thought we could talk a bit about packing! Specifically, I wanted to share our family’s Google Docs packing list. As a family of five who travels relatively frequently and wants it to be as simple as possible – as we pack, at our destination, and when we arrive back home – implementing a master packing list a few years ago was a game-changer.
In today’s post, I’m going to share a version of our family packing list you can make your own, as well as a bit more about why we love it and how we use it. And then at the end, we’re going to have a travel lightning round in the comments :)
Reasons why we love our Google Docs family packing list:
1. We can quickly and easily make a packing list for every destination. Our master packing list includes everything our family might reasonably need for most trips. When we’re ready to pack for a specific trip, we simply copy and paste the list into a new Doc, delete anything we won’t need on that particular trip (for example, winter hats in the summer), and add any specific items we will need (for example, a Fourth of July outfit). In just a few minutes, we have a custom packing list that ensures we won’t forget anything we need while we’re away. No reinventing the wheel with every trip!
2. We can share it. It’s easy for two (or more!) people to share Google Docs, so John and I can easily add things to the packing list in the days leading up to the trip and reference it as we pack alongside each other the night before we leave. Packing is a joint affair in our family, so it’s nice to have a system we can both access easily.
3. We can reference it on our computers and phones. Again, this is helpful both in the run-up to the trip as well as while we’re packing. Though I prefer to reference the list on my laptop while I’m actively gathering items, I like being able to add something from my phone if I think of it while out running errands.
Of course, it should be said that there are other options with similar functionality to Google Docs – the iPhone Notes app is one that springs to mind. Use whatever you’re comfortable with, but if you don’t already have a favorite, GDocs works great for us!
4. Our list includes pre-trip tasks around the house, too. In addition to sections for each family member, toiletry sections, and supply sections, our master list includes reminders of things we need to do before leaving the house for a few days: things like cleaning the litter box, stopping the mail, and turning off our vacuum. Again, it’s so nice to not start from scratch every time we travel – and our packing list is the perfect place to keep these reminders, since we’re checking them off at the same time as we pack!
How to use our Google Docs family packing list:
1. Download the master packing list. You can open our master family packing list right here. Once open, copy and paste it into a new Google Doc and retitle it. I recommend something along the lines of “Master Packing List” :)
2. Tweak it once for your family. Spend a few minutes combing through our list and edit it to fit your family. Do you have two kids? Three kids? Four kids? Make a section for each of them. Adjust the toiletries and supplies to fit your needs. Keep it as general as you’d like or make it as specific as is helpful – whatever you need to do to make it your own!
Tip: As you’ll see in the doc, each family member has a color (and there’s a color for the household, too). This makes it easy to keep track of what’s left at a glance.
3. Tweak it for each destination. Once your master list is set, you’ll simply copy it, paste it into a new Doc, and tweak it for each trip: deleting items you don’t need, adding unique items you do need, and adjusting the details as needed.
4. Delete as you go. As I’m gathering items from the closet and around the house, I delete each item as I add it to the to-be-packed pile. I never print the list out, but you certainly could!
5. Update the master packing list as your family grows. Because the master list is specific, you will need to update it as your family grows to keep it relevant. For example, on our list, “Shep diapers” changed to “Shep pull-ups” changed to “Annie diapers” over the years.
Ready for a travel lightning round? Please answer in the comments, if you’d like:
1. Unpack right away or let it linger? 2. Packing cubes: love them/hate them/no opinion? 3. Favorite road trip snack? 4. Travel you’re looking forward to this summer?
If you feel like you’ve been seeing a lot of trip recap posts lately, you’re not wrong. As I mentioned, April was unusually full of travel for our family and, per my New Year’s resolution, you’re hearing about all the escapades tout de suite. I know localized travel posts aren’t everyone’s favorite, so I appreciate your graciousness. Hopefully, even if you never plan to visit where we’ve been, you’ll find something to take away from the details that you can transpose onto your own next destination – or something else entirely in your life!
Before we dive in, I also wanted to thank you for offering your generous thoughts on my recent survey. 75+ of you gave me much to consider. I’m still mulling over the next best step, but in the meantime, know your engagement here is very much appreciated. I was talking this week with a friend who works in marketing and with small businesses about the survey, and she was blown away by the number of responses I received. Knowing this community, I was grateful but not surprised. Thank you, thank you.
This particular trip was a fun and unique one. As many of you know, John and I are passionate about personal finance. We have had the gift of coming alongside my younger sister over the last few years as she has worked to pay off her undergraduate and graduate student loans. The three of us would meet a few times a year to review her net worth (just a fancy term for a snapshot of your debts and assets), talk through her budget, check in on her payoff plan progress, and talk through any big-picture financial questions on her mind. And, of course, to cheer her on! Debt freedom can take years to achieve, and it’s good to have cheerleaders in your corner :)
We have been so proud of her all along the way, and several years ago, we told her that when she paid off the last loan, we’d go on a trip to celebrate. Last fall, we were thrilled to get the green light when she sent in her last payment.
We considered all sorts of options for our celebratory trip (including Europe!), but ultimately decided on a weekend visit to the Biltmore in Asheville, which is halfway between our home in Raleigh and Kim’s in Nashville. We chose a spring weekend when June had a Friday teacher workday for the occasion.
Why the Biltmore? Though Asheville is perfectly situated for our purposes, we’ve all been several times, and so we were looking for something that would distinguish this trip. (Remember, novelty fuels memory!) The Biltmore itself feels set-apart and somewhat extravagant, and we knew staying on the grounds would feel like a unique and special experience.
We chose to stay at the Village Hotel on the Biltmore Estate, the less formal and less expensive counterpart to their other hotel, the Inn. We booked two hotel rooms, and they ended up being right around the corner from each other on the same floor (which made post-kid-bedtime socializing easier).
Let’s back up, though, to before our arrival at the Biltmore. The plan was to meet in Asheville for lunch, and though the Raleigh crew arrived on time, Kim’s arrival was snarled by a huge traffic back-up. It all worked out, though – we enjoyed an appetizer of chips, salsa, and queso at White Duck and a walk along the French Broad River before meeting up at Baby Bull for a late lunch.
Immediately after driving onto the property we headed to the Bike Barn to rent a bike for Kim. (We had brought bikes for our family as well as our Bee.) We pedaled for about an hour in a mini peloton along the French Broad River under a perfectly blue sky – pure delight.
(Observant readers may notice that June has graduated to a Priority Start 20″ bike while Shep is riding her original Start 16″. We continue to be so, so happy with them!)
The path takes you to one of the prettiest views on the property: the Biltmore House up on the hillside, reflected in the lagoon below.
We checked into our rooms and walked downstairs for an early dinner reservation on the patio at Village Social. Our waitress was wonderful, but sadly the food and drinks were just so-so – which surprised me. (I actually sent my cocktail back, which I rarely do, because it was pretty flavorless.)
Dessert made up for it, though! We hiked up the path from Antler Hill Village to the Inn for complimentary s’mores around the fire pit at dusk. Perched at the top of the hill were the cutest s’mores kits, a strolling banjo player, and a tree swing.
Bedtime that evening was less restful :) Annie (21 months) chose this weekend to unveil her newest skill: escaping over the top of the pack and play. After about an hour of wrestling her back into bed, attempting to settle her into alternative locations, and listening to her distribute belongings beside each sleeping family member (“dis Sheppie’s, dis Mama’s”), I finally laid down on the floor next to the pack and play to keep her corralled until she fell asleep. Whew.
The next morning we headed downstairs for breakfast at Village Social, which received thumbs up all around (my blueberry pancakes were delicious). Fortified, we drove to the lagoon, parked our car, and walked up the hill to Biltmore House itself. The one-mile walk through pastureland is beautiful (we saw wild turkeys!), but for little legs, keep in mind it is mostly uphill.
We entered the grounds through the gardens, where everyone was wowed by the conservatory (built in 1895!). The lush, tropical plants are packed in and stunning, and there was even a cellist playing under the peaked glass roof that afternoon. It was beautiful – I felt like a true guest of the Vanderbilts :)
We walked up to the main house and ate a quick lunch in the Stable Cafe courtyard. It had turned gray and chilly at this point and we had somewhere to be, so we headed back down the hill promptly after eating.
Next up was one of the more exciting surprises for Kim: a trail ride! She and I grew up riding at our aunt’s horse farm, and I knew this would be a meaningful detail for her. The kids got to pet the horses before John took them back to the hotel for naps and quiet time while the two of us headed out on the trail.
It was a quiet, meandering ride out onto a ridge with a beautiful view of Biltmore House and then winding back to the barn through pretty woods. Thankfully, the sun had come back out at this point!
We reunited post-ride only to split up again: Shep wanted to go on another bike ride, so John and I took him and Annie while Kim and June had some aunt-niece time at the Antler Hill barnyard. (We had fun, but I think they got the better end of the deal: they watched a sheepdog herding exhibition and got to hold baby chicks!).
Dinner that night was at Cedric’s Tavern in Antler Hill Village, which was better than the previous night but still fell slightly below my expectations. We followed it up with ice cream from the Creamery (yum, obviously).
The kids were desperate to swim in the hotel pool despite the chilly spring temps. John and I both got in, as well, but even though the pool was “heated,” our lips took on a blue tinge after about ten minutes :)
After a less-eventful bedtime (lying on the floor next to the pack and play from the start worked like a charm), the grown-ups played cards and chatted in Kim’s room until it was time for us to turn in, too.
We went our separate ways mid-morning on Sunday, but not before another breakfast at Village Social and a last visit to the farmyard to peek at the baby chicks and goats. 3.5 hours later we were home, grateful to have gotten to celebrate such a huge milestone in a fun way. (Cheers to you, Kim!! We are so proud of you!)
Thanks for letting me share a bit about our adventures, friends! It’s always a joy.
Our trip to Florida was wonderful. It was many things – a spring break getaway, a warm-weather delight early in the season, abundant cousin time, a chance to eat more frozen bananas and return to one of our favorite idyllic spots – but mostly, it was time together to honor my in-law’s fifty years of marriage. I would love to share a bit about our celebration today!
First, though, the rest of the trip: it was a dream. We had near-perfect weather, with nary a drop of rain until we drove out of town: it was mid-70’s and sunny or partly cloudy most days. Like last time, we rented a large home in Watercolor and rode our bikes and the included golf cart all over the community.
We ate the aforementioned frozen bananas, we played pickleball and tennis, we went to the beach, we worshipped at the Seaside Chapel on Palm Sunday.
We went to all three pools (Camp Watercolor, the Frog Pool, and the beach club), we set out in a flotilla of paddle boards and kayaks, we cooked lots of meals, we played lots of cards. We took many evening walks, and I even finished two books (this one and this one!).
We also took a jaunt one evening to North Beach Social, a bayside restaurant with outdoor tables, a kids’ area, and live music. We had a blast and it was the perfect spot to celebrate my nephew’s fourth birthday (complete with a Publix cake, a Florida classic!).
It was particularly fun to watch Annie enjoy herself, as she was just two months old when we visited in 2021. She was ob-sessed with the big waterslide at Camp Watercolor and belly-flopping into the pool; took a hilarious and inexplicable disliking to her Uncle Seth, who is a reliable kid charmer (he won her over by the end of the week!); loved riding in the Bee alongside a cousin; and enjoyed being the only kid to accompany her mama and aunts on a shopping trip one morning.
I was a poor influencer on this trip, as almost all of my camera roll is filled with smiling family members instead of scenic hot spots. If you’re interested in a few more details about what there is to do and see in Watercolor, my post from 2021 might help!
What I would love to go into detail on, though, is how we celebrated my in-law’s wedding anniversary. As we all know, celebrating well usually takes a lot of intentionality and forethought. I’ve missed opportunities to do so many times! As a group, I think we pulled together a really sweet and meaningful evening, and I’d love to share what we did in case it helps one of you with your own celebration.
First, it’s worth mentioning that my in-law’s graciously footed the bill for the majority of the house rental. On the one hand, this is kind of funny – we were celebrating them! On the other, when I think about myself and John (should we be lucky enough to celebrate 50 years of marriage and have the means to do so), there will likely almost nothing else we’d rather spend money on than bringing together our kids and grandkids for a week. So yes, I totally get it. We are incredibly grateful they chose to help make this week happen for all of us.
Most of the week was a fairly typical vacation (see above), but Wednesday was set aside for the official celebration. A couple of months before, we had booked a private chef to come to the house and prepare dinner. This ended up being a fantastic decision. We were visiting Florida during spring break week, and it was busy. If all 15 of us had tried to go to a sit-down restaurant for our special dinner, it likely would have been a) chaotic, b) loud, c) challenging to be present while managing small children, d) expensive, or e) all of the above.
Instead, we had a peaceful, delicious dinner in our lovely rental home where we enjoyed conversation and our kids enjoyed themselves, too. For four courses, we paid just over 1,000 for 15 of us, which included tax, service fees, gratuity, the private chef, and a server. We booked through Swiftly Catered and would recommend them!
A few other intentional details and highlights of the night:
We tidied the downstairs before the chef arrived. Of course, we tried to keep the common areas clear throughout the week, but things pile up with so many people staying together. We cleaned off surfaces, tucked away pool bags, and scooped up board books and crayon pouches. This made a huge difference!
We dressed for the occasion. From grandparents to preschoolers, we all chose a more formal outfit for the evening’s festivities. Since we weren’t transitioning to a new space as in a restaurant, this helped it feel more like an occasion. Everyone looked lovely :)
The kids dined separately. While we enjoyed the hors d’oeuvres course, the kids were busy upstairs (more on that below). For the rest of the meal, they were seated on the screened porch while the grown-ups (and Annie, in a high chair), ate in the dining room. This was how we ate most dinners, and it was perfect: we could see them clearly, but could not hear them, ha. Once the kids finished their meal (much more quickly than us!), we settled them in with a movie upstairs and enjoyed another hour of conversation.
The kids stole the show. At least one of the cousins has a theatrical streak, and somehow the 7 of them decided to write and perform an original song. And so they did :) It was, you know, not the MOST musically advanced, but they knew their audience and the grandparents loved it.
We asked questions. With my brothers-in-law leading the way, we used our dinner table conversation to guide my in-laws into reminiscing about their 50 years together. We talked about how they met, their first date, what attracted them to each other, their engagement and wedding, their hardest and best years of marriage, and more. It was funny and sweet and I think it meant a lot to them to get to share. (And of course we all loved it.)
We wrote notes. Some of the family is more reserved, so emotional, long-winded toasts aren’t really the group’s vibe. Instead, each child + spouse pair wrote a note in advance to share with the parents. This was quite meaningful to me, and John’s parents reflected that it was meaningful to them, as well. Just as John has been with me for more than half of my life, so have his parents. I was grateful to have a reason to share with them again my gratitude for the gift that their son is to me and our children, for all that they sacrificed to give me that gift, to thank them for specific moments in our past, and to share what their marriage and role in my life has meant to me. I’m tearing up just thinking about it! It can feel strange to be so vulnerable, but it is always worth it.
We played the not-so-newlywed game. To finish the evening, we pulled out two white boards and a prepared list of questions and compared their answers to questions like “do you have a song?” and “what was his/her first job?” We laughed, we learned a few new things – a perfect cap to the evening.
Something else we talked about at dinner: our memories of our grandparents’ 50th anniversaries. Both John’s and his sisters’ Dad’s parents and my Dad’s parents were lucky enough to reach 50 years of marriage, and we all remember the celebrations – in their case, a party in the church basement, and in mine, a party on the church lawn :) All happy memories. I hope our children will have the same many years from now.
I’d love to hear: do you have memories of celebrations for your parents’ or grandparents’ milestone anniversaries? Did you do something memorable to celebrate? Please share!
If you’re not familiar with the history of Articles Club, you might be surprised to know how it started: with a gathering of a dozen or so strangers in my living room, united only by their love for reading interesting writing and discussing interesting ideas (and the fact that they read either my or Stephanie’s blog, ha). Over the last seven years, most of those strangers have moved on, replaced over time by a sturdier and sturdier group of acquaintances, then friends, then members of a group text (don’t laugh – the advent of the group text was a big moment in the friendship evolution!). We’ve welcomed babies, we’ve weathered a pandemic, and now – we’ve stayed in house together for the weekend.
It was, as you might imagine, a delight. I’d love to share a few details, if you’d like to see!
Thank you to many of the AC gals for sharing these photos! And if you’re wondering why Club is sometimes spelled Clurb, it is not a typo – just a bit of an inside joke :)
Planning a weekend retreat:
Articles Club currently has 12 members – that’s a lot of ladies (and husbands and kids and pets back home) to organize! So we started early. After casually discussing the idea of a weekend retreat for a few months, we polled the group in August to gauge availability of January and February weekends. (And I mean literally polled – we used Doodle.) We felt a winter getaway would be cheaper, easier to coordinate, and would give us something to look forward to after the holidays.
Once we had a weekend that worked with everyone’s schedule, we split up into committees. The committees were thus: Logistics, Activities, Food, Beverage, and Surprises & Swag.
Logistics researched rentals, booked the house and communicated with the owner, collected and distributed money, assigned rooms, spearheaded coordinating travel to the beach, and made sure we had the necessary household supplies, among other things.
Activities (this was my committee!) decided on the flow of the weekend and filled in the details. We also created a printed itinerary that we mailed to everyone’s home in the week leading up to the retreat – a very extra detail that got everyone excited.
Food decided how we would handle meals and created a SignUp Genius form to delegate responsibilities. (We teamed up in twos and threes, and each team was responsible for buying the groceries for and making one meal.) They also asked us each to bring a favorite snack for impromptu munching throughout the weekend.
Beverage prepared a cocktail and mocktail option for each dinner, and made sure we had other beverage options aplenty (coffee, tea, juice, etc.).
Surprises & Swag was our committee of Enneagram 7’s (and one 5 to keep them grounded, ha!) and boy did they go to town. They met in person MULTIPLE times in the months leading up to the retreat and dreamed up all sorts of goodies – and a surprise activity or two, as well.
Where we stayed:
We stayed in a beautiful rental home in Oak Island directly on the beach. It was about a 2.5 hour drive from the Triangle where we all live, and very affordable in the offseason – we each paid about $135 for our two nights. We arrived on Friday and departed on Sunday.
Our house had two kings, three queens, a bunk room, a double room, and a sofa bed. The Logistics Committee asked us each to send them any sleeping requests in advance (i.e. I don’t mind sharing a room, I’d rather have my own bed, I sleep with white noise, I wake up really early), and then assigned us to a room accordingly. I thought this was very thoughtful, and it worked out perfectly!
What we did at our girls’ weekend retreat:
Let’s get into it!
FRIDAY:
Our house was available at 4pm, but some gals arrived as early as noon to have lunch in Oak Island, walk the beach, and read on the deck as everyone trickled in over the next few hours. We had a very informal Trader Joe’s + Aldi’s cheese tasting as we arrived, unpacked, got settled, and admired the sunset.
We also listened to the playlist we’d compiled in advance – we all had contributed to a VERY eclectic mix that included everything from Third Eye Blind to Shania, Tracy Chapman, ABBA, Paul Simon, Lizzo, the Avett Brothers, and much, much more. It was a musical journey.
Once we were all gathered, the Surprises & Swag Committee presented their goods and wow did they go above and beyond. Following a classic camp theme, we each received a bandana embroidered with our name, a baseball hat with a custom patch, a customized sweatshirt, a custom sticker, and probably a few other items I’m forgetting. What a treat!!
Dinner was lasagna (prepared in advance and thrown in the oven upon arrival), garlic bread, and a yummy salad. As we wrapped up our meal, Stephanie and I handed out trivia sheets. We had asked everyone to send us three fun facts for a trivia game, and they did not disappoint. Facts included everything from “I totaled a driver’s ed car” to “I have a tooth in my neck” and “I’ve cashed a two-million-dollar check at the bank.” We contain multitudes, apparently :)
Finally, we ended the night with warm brownie sundaes and 7×7 PowerPoint presentations. Apparently popular on TikTok, the idea is that you use 7 minutes and 7 slides to present on a niche topic. Presentations included hosting tips, Articles Club superlatives, and movies that are better than the book.
SATURDAY:
Wakeup times varied, as did morning activities – some gals went for a walk on the beach, some ran, some read. We all had a delicious meal of breakfast casserole, cinnamon rolls, and fruit.
The rest of the day was a restful, delightful mix of crafting (valentines, friendship bracelets, and bedazzled sunglasses), chatting, walking on the beach, playing Dutch Blitz, reading, and napping. When lunch got slightly derailed due to a canceled late arrival (we love you, Pressley!!), we snacked on cornbread, hot pretzels, fruit, salad, and charcuterie. Our lighter lunch was just fine, because dinner was a taco fiesta, complete with margaritas.
After dinner, we were released to create togas out of the bedsheets we had been instructed to bring. With the help of a hilarious YouTube video, we did just that, and in no time were dressed and ready for – you guessed it – a murder mystery, masterminded by the S&S Committee. The fun didn’t stop there: we ended the night with warm chocolate chip cookies and a few rounds of Fish Bowl/Celebrity.
SUNDAY:
Breakfast on Sunday was a delicious eggs benedict casserole, leftover cinnamon rolls, and fruit. After lovely weather for most of the weekend, we cleaned up and packed out in the rain. Though it makes loading the car a bit more difficult, rain always seems like a fitting end to a beach trip, don’t you think?
Couldn’t have done it (and wouldn’t have wanted to do it) without my co-founder :)
How we handled expenses:
We polled the group anonymously early in the process to gauge whether people felt comfortable spending $25, $35, or $50 in addition to the cost of the house, which helped to create a budget for the committees that needed it. The Logistics Committee used the app Splitwise to handle payments – it allowed anyone who needed to to request payments from each member (payments could easily be completed in the app or by Venmo). Many individuals happily chipped in extra for some of their committee’s details, and everyone was responsible for groceries for a meal.
I know friend weekends are old hat for some of you, but this was the first one I’ve been a part of as a grown-up!From beginning to end, planning to departure, it was a delight. I hope this recap might help you plan a future weekend of your own, and if you have any questions, I’d be happy to help!
